Job Description
Description:
South College invites capable, energetic, outgoing, applicants who are focused on transforming lives of our customers/students! At South College, you will help implement our strategy of “Where Dreams Find Direction!” We are one of the nation’s fastest growing institutions of higher learning with over 10,000 students covering 7 campuses and Online learning sites. We are also one of nation’s highest producers of licensed healthcare professionals offering a myriad of undergraduate and graduate healthcare programs for our students.
The Program Administrative Assistant is responsible for the day-to-day administrative functions of the South College Orlando PA Program. The Program Administrative Assistant coordinates the collecting, maintaining, and reporting of student records, and ensures that records compliance and confidentiality are maintained in all administrative processes. The Program Administrative Assistant is also responsible for managing a variety of documents, databases, and reports for the Program. The Program Administrative Assistant will represent the PA Program as an ambassador to students, faculty, staff and visitors.
§ Creates and maintains electronic databases
§ Creates and maintains paper and electronic files to hold required program documents
§ Assists in establishing and enforcing standards, policies, and procedures for the purpose of ensuring that electronic and paper files and records are accurate, complete, maintain confidentiality, and compliant with all applicable requirements.
§ Plans, creates, and produces a variety of written materials such as forms, correspondence, invoices, reports, records, templates, models, and other documents of similar complexity.
§ Coordinates documents and tracks pertinent data to meet the ARC-PA accreditation information and reporting needs of the Program; evaluates reports/record keeping requirements and recommends best means of
tracking data.
§ Collects and compiles data from a wide variety of sources.
§ Maintain a neat, organized, and inviting Program Office reception area for the South College Asheville Physician Assistant Program. Answer questions and direct inquiries from students, faculty, and visitors.
§ Compose and send letters, memoranda, and electronic correspondence and receive and answer correspondence and assist in the timely management of all communications, both written and electronic.
§ Type reports and other documents as needed and provide clerical functions such as printing, copying, scanning, faxing, and filing.
§ Record and produce minutes for designated meetings.
§ Coordinate travel arrangements, authorizations and expense reimbursements.
§ Assist in planning and coordinating visits by distinguished guests, insuring appropriate officials, administrators and others are notified of visits.
§ Monitor and maintain office supplies and materials.
§ Participates in Program/student events as appropriate i.e.- New Student Orientation, applicant interview days, White Coat Ceremony, ARC-PA Accreditation Site Visits, graduation, etc.
§ Assists with exam proctoring as needed.
Requirements:Education: Minimum of a Bachelor’s Degree or equivalent experience
Experience: Minimum of 3 years full-time experience in an administrative position in a service-oriented office. Working knowledge in computer applications to include Word, Power Point and Excel
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