Job Description

Job Description:

Position Summary

We are seeking an experienced and self-driven Faciliy Manager to serve as the single point of contact for facility management and administrative tasks at our busy site of 350 employees. This role is designed to ensure smooth daily operations, effective vendor management, and a well-organized work environment that supports both our team and strategic business initiatives.

Job Requirements:

Key Responsibilities

Vendor & Service Provider Management

• Relationship Building: Cultivate and manage relationships with:
  • Landlord
  • Security services
  • Coffee & water suppliers
  • General construction contractors
  • Site-wide printer providers
  • Office supply companies
  • Cleaning services

Facility and Operational Liaison

• Building Interface: Act as the primary liaison with the property manager, facility maintenance teams, and the EHS specialist, ensuring any building or maintenance concerns are addressed promptly.
• Issue Resolution: Proactively follow up on and resolve all office management issues to maintain uninterrupted operations.

Budget and Expense Oversight

• Spend Management: Oversee site expenditures, including:

• Office & cleaning supplies
• Printer-related consumables (paper, toner)
• Caf supplies
• Landscaping expenditures (excluding landlord-covered expenses)
• Site-supported employee engagement and event expenses

Administrative Support, Access Management & Record-Keeping

• Employee Records: Maintain accurate records for security key cards and parking passes.
• Visitor Access: Manage building access by implementing and monitoring a formal sign-in/out process for visitors, ensuring all entries and departures are logged to maintain a secure environment.
• Documentation: Keep up-to-date files, records, and reports required for smooth office operations.

Event and Meeting Coordination

• Meeting Logistics: Coordinate internal and external meetings, conference calls, and events, including dealer training sessions by:
  • Booking conference rooms
  • Sending invitations and meeting details
  • Arranging room blocks at approved hotel chains when necessary
  • Organizing meals and catering in collaboration with meeting organizers
• Event Planning: Assist with or lead company event planning initiatives driven by Voice of Associate feedback.
• Internal Communications: Effectively communicate site-wide events using various channels (emails, flyers, SharePoint, All Associates meetings).

Additional Duties

• Execute other assigned tasks to ensure optimal office productivity and a supportive work environment.

Minimum Qualifications

• Education: A four-year college degree or equivalent comparable work experience.
• Experience:
  • A minimum of five years of experience in office management or in supporting a cross-functional group.
  • Demonstrated experience with business or office management is a plus.
  • Exposure to EHS practices is beneficial.
• Technical Proficiency:
  • Strong command of Microsoft Word, Excel, PowerPoint, and Outlook.
• Core Skills:

• Exceptional customer service and organizational capabilities.
• A proven self-starter with excellent problem-solving abilities.
• Outstanding interpersonal skills to effectively interact with diverse teams and leadership levels.
• Clear, concise communication skills, both verbal and written.
• Ability to work autonomously and handle highly confidential and sensitive information.
• Advanced knowledge of office procedures and the operation of general office equipment.
• Strong project management skills with the ability to set priorities, meet deadlines, and adapt to a fast-paced, evolving environment.
• Sound judgment and the capacity to effectively apply company policies in decision-making.

Personal Trait Profile

• Self-Sufficient & Enthusiastic: Ready to take initiative and drive improvements.
• Team-Oriented: Knows when to lead and when to support for the best team outcomes.
• Continuous Improvement Advocate: Consistently identifies and implements process enhancements.
• Logical & Creative: Able to think both strategically and creatively to solve complex problems.
• Confident & Poised: Displays a strong personal impact and the capacity to influence others while promoting the DBS philosophy.
• Non-Political: Focused on results and maintaining harmonious working relationships.

Operating Company:

Envista is a global family of more than 30 trusted dental brands, united by a shared purpose: to partner with professionals to improve lives. Envista helps its partners deliver the best possible patient care through industry-leadingproducts, solutions, and technology.Our comprehensive portfolio, including dental implants and treatment options, orthodontics, and digital imaging technologies, covers an estimated 90% of dentists clinical needs for diagnosing, treating, and preventing dental conditions as well as improving the aesthetics of the human smile.

Envista and its family of companies (Envista) will not accept unsolicited resumes from any source other than directly from a candidate. Envista will consider unsolicited referrals and/or resumes submitted by vendors such as search firms, staffing agencies, professional recruiters, fee-based referral services and recruiting agencies (Agency) to have been referred by the Agency free of charge and Envista will not pay a fee for any placement resulting from the receipt such unsolicited resumes. An Agency must obtain advance written approval from Envista's internal Talent Acquisition or Human Resources team to submit resumes, and then only in conjunction with a valid fully-executed contract approved by the Global Talent Acquisition leader and in response to a specific job opening. Envista will not pay a fee to any Agency that does not have such agreement and written approval in place.

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