Job Description

Job Description

Administrative Assistant

Location: Miami, FL

A leading vertically integrated real estate investment firm specializing in the acquisition and management of shallow-bay industrial properties is seeking a highly organized and proactive Administrative Assistant to join their Miami team. This role is ideal for a professional who thrives in a fast-paced environment, is detail-oriented, and enjoys providing top-tier administrative support.

Key Responsibilities:

• Office Management
• Coordinate meetings, appointments, and travel arrangements, ensuring schedules run smoothly.
• Serve as the first point of contact for visitors, handle phone calls, manage incoming deliveries, and oversee mail distribution.
• Maintain office supplies and equipment, ensuring a well-organized and functional work environment.
• Administrative Support
• Accurately input and maintain data in company databases and spreadsheets.
• Assist executives and senior staff with daily administrative tasks to keep operations efficient.
• Perform general administrative duties, provide basic bookkeeping support (bookkeeping experience is a plus), and manage records and scheduling using Microsoft Office Suite.

Qualifications:

• Minimum of 3 years of experience supporting an executive or manager.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including professional email and phone etiquette.
• Proficiency in Microsoft Excel, PowerPoint, and Word.
• Proven problem-solving abilities in a fast-paced environment.
• High attention to detail, accuracy, and quality.
• Discretion and confidentiality in handling sensitive information.
• Positive, professional attitude with a strong commitment to excellence.

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