Job Description
This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. An organizational related support or service (administrative or clerical) role or a role that focuses on support of daily business activities (e.g., technical, clinical, non-clinical) operating in a “hands on” environment. The majority of time is spent in the delivery of support services or activities, typically under supervision. An experienced level role that requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. Works under moderate supervision, problems are typically of a routine nature, but may at times require interpretation or deviation from standard procedures, and communicates information that requires some explanation or interpretation.
Essential Function
The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.
Creates a professional atmosphere in the reception area, being congenial and helpful to all guests, vendors, and employees.
Meets, greets, and welcomes all visitors coming to the reception area and notifies proper person of arrival.
Assists patients unable to ambulate with a wheelchair or calls Transport.
Directs patient visitors to the appropriate care unit, clinic, or physician’s office.
Receives flowers, fruit and other packages for patients, records their arrival and assures that they are delivered to the patients.
Ensures that parcels left at desk for out of hospital delivery are picked up.
Answers and handles all phone calls as swiftly as possible while maintaining efficiency and accuracy. Makes sure all calls that need to be handled immediately or of any emergency nature get handled by the proper department.
Makes every effort to transfer call to requested individual. reach person requested and will transfer caller to staff member’s voicemail box or, when appropriate, Nextel staff person if they are not readily available to caller.
Answers simple questions when information is available such as clinic times and places, time and place of in-service, office hours.
Alerts supervisor of changes or errors in phone list.
Reports any problems or incidences that occur regarding the quality of telephone service provided by the Home Health Foundation to supervisor.
Maintains card file of patient religious affiliation for visiting clergy and arranges for patients on danger list to be visited by appropriate clergy as soon as possible.
Practices confidentiality principles set by the agency and federal HIPAA guidelines.
Performs Check-In and Check-Out duties as necessary.
Position Type/ Expected Hours of Work and Travel
Weekend Only- Saturday and Sunday only 16 Hours
Minimum Qualifications
High School diploma or equivalent.
One (1) year of related office or clerical experience.
Previous experience with phone systems or switchboard.
At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth—one of the many ways we invest in you so you can thrive both at work and outside of it.
Pay Range :
$17.57 - $21.96
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