Job Description

Job Description

Job Title: Payroll Coordinator
\nLocation: San Rafael, CA
\nTemp to hire
\nPayrate: $35- $40 per hour DOE.
\nWorking 3 days onsiite and 2 days remote
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\nThe Payroll Coordinator is responsible for executing all aspects of payroll processing and reporting. This includes handling payroll for multiple employer entities, managing multi-state union and non-union payrolls with varying pay frequencies.

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Primary Objectives

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• Ensure timely and accurate full-cycle payroll processing, including data entry, auditing, and distribution.\n\t
• Validate processing results according to payroll tax laws, collective bargaining agreements, and corporate policies.\n\t
• Prepare and complete reporting, manage administrative processes, conduct data reconciliation, and participate in quality and process improvement initiatives.\n\t
• Deliver effective client support, communication, and issue resolution.\n

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Duties and Responsibilities

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• Perform full-cycle payroll processing, data entry, validation, reconciliation, and auditing for all assigned payrolls using an integrated HRIS/Payroll system.\n\t
• Accurately enter, validate, and process employee time and attendance records.\n\t
• Execute authorized data changes with required documentation, ensuring compliance with company policies, collective bargaining agreements, and applicable laws.\n\t
• Conduct regular audits to verify accurate tax calculations, wage processing, benefit limits, and tax-related reporting; compare results to expected outcomes.\n\t
• Monitor and validate accrual records for paid time benefits.\n\t
• Prepare, reconcile, and distribute data reports using payroll and timekeeping system reporting tools.\n\t
• Maintain accurate electronic and physical files.\n\t
• Provide reporting, metrics, analysis, and research to management as needed.\n\t
• Manage compliance with wage garnishment orders.\n\t
• Process and reconcile invoices and payment requests, including those related to benefits, retirement plans, and union dues.\n\t
• Communicate with and support employees and managers using corporate systems for timesheet submission and wage and tax statement access.\n\t
• Respond to requests, inquiries, and correspondence from employees and managers.\n\t
• Provide written and verbal instructions to employees on using payroll systems, including timesheet entry and online pay statement access.\n\t
• Respond promptly to phone calls, email messages, and inquiries from employees and vendors, supporting departmental service level commitments.\n\t
• Regularly review and recommend improvements to processes and controls for efficient processing and audit-ready documentation.\n\t
• Create, test, and maintain work instructions to meet Quality System requirements.\n\t
• Assist with special projects, audits, and data requests as assigned.\n\t
• Perform other duties as needed.\n

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Qualifications

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Education

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• High school diploma or equivalent (HSED) required.\n\t
• Associate degree in Business, Finance, Accounting, or related coursework preferred.\n

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Licenses

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• Certified Payroll Professional (CPP) or equivalent certification preferred.\n

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Work Experience

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• 2+ years of recent payroll processing experience required.\n\t
• Experience with union and multi-state payrolls preferred.\n\t
• Experience with audits and analytics preferred.\n\t
• Experience with UKG/UltiPro, ADP Workforce Now HR/Payroll, and Kronos Workforce Ready systems strongly preferred.\n

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Required Knowledge, Skills, and Abilities

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• Solid understanding of payroll processing concepts and procedures, including audit practices.\n\t
• Basic knowledge of federal and state wage and tax calculation requirements and wage attachment processing.\n\t
• Proficiency in payroll processing and timekeeping software, including reporting functionality.\n\t
• Ability to manage priorities, deliverables, and escalate problems appropriately.\n\t
• Proficient in Microsoft Office, with intermediate skills in Excel, Word, and Outlook.\n\t
• Strong quantitative and analytical thinking skills, with the ability to trace and resolve transaction issues.\n\t
• Excellent verbal and written communication skills.\n\t
• Ability to handle confidential and sensitive data appropriately.\n

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\n\t\t\t\tAs part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. \n\t\t\t \n\t\t\t

Job Tags

Hourly pay, Temporary work, Work experience placement, Work at office, Local area,

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